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                                                                                                August 6, 2008

                                                                                                Wednesday, 7:00 p.m.

 

MINUTES

 

Vice Chairman Richard C. Vollmer called the meeting to order at 7:00 p.m.  Also present were Paul D. Menditto, Supervisor, Atty. Robert F. Bernathy and Robert H. Rohner, Jr., Secretary/Treasurer.  John P. Sivick, Chairman and William J. Greiner, P.E. were not present.

 

PUBLIC HEARING-ZONING AMENDMENT:  SLOT PARLORS:

 

The proceedings were recorded by a court reporter, and a copy is a part of these minutes on file. 

 

Motion was made by Mr. Menditto and second of Mr. Vollmer to approve the zoning ordinance amendment providing for the regulation of legal gambling or off track betting establishments. 

 

PUBLIC COMMENTS:

 

Scott Hanna stated the recent real estate purchase by the township had no public input.  Atty. Bernathy stated that it was authorized under an Executive Session, as allowed by law.  An appraisal was obtained as outlined within the Second Class Township Code, and announced at a supervisors’ meeting.  Mr. Menditto added that it was voted on at a public meeting.  Mr. Hanna commented on the recent problems at the municipal field late at night.  Mr. Vollmer stated that it has been addressed.  Mr. Hanna asked if there will be a SR 2001 update.  Mr. Vollmer stated that it will addressed under the roadmaster’s report.

 

APPROVE THE MINUTES OF JULY 15, 2008:

 

Motion made by Mr. Menditto and second of Mr. Vollmer to approve the minutes of July 15, 2008 as presented. 

 

APPROVE THE MINUTES OF JULY 30, 2008:

 

Motion made by Mr. Menditto and second of Mr. Vollmer to approve the minutes of July 30, 2008 as presented.

 

AUTHORIZE THE PAYMENT OF THE BILLS ON LIST #1, LIST #2 AND THE TRANSFERS AS PRESENTED:

 

Motion made by Mr. Menditto and second of Mr. Vollmer to authorize the payment of the bills on List #1, List #2 and the transfers as presented. 

 

 

                                                                                              August 6, 2008

 

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NEW BUSINESS:

 

  1. STORMWATER MANAGEMENT PROJECT-WINONA FALLS ROAD:

 

Tabled.

 

  1. BRODHEAD ROAD

 

Mr. Vollmer stated that the contract has been awarded.  A concrete culvert with holes that will allow fish to get through will be installed.  The township had to secure permits from PA DEP, National Park Service and PA Fish and Boat Commission. 

 

  1. ROBERT RICE-DANGEROUS STRUCTURE:

 

Atty. Bernathy stated that he is waiting for the results of a lien search on the property. 

 

PUBLIC HEARING-ZONING AMENDMENT:  WOODBURNERS:

 

The proceedings were recorded by a court reporter, and a copy is a part of these minutes on file.

 

A motion was made by Mr. Menditto and second of Mr. Vollmer to approve the zoning amendment establishing regulations governing the installation and operation of outdoor wood-fired burners.

 

PUBLIC HEARING-ZONING AMENDMENT:  TO THE MIXED USE OVERLAY:

 

The proceedings were recorded by a court reporter, and a copy is a part of these minutes on file. 

 

A motion was made by Mr. Menditto and second of Mr. Vollmer to approve the zoning amendment creating the mixed use residential overlay zoning district.

 

NEW BUSINESS:

 

  1. COMMUNITY PARK-PERMITTING PROCESS STREAM BANK:

 

Motion made by Mr. Vollmer and second of Mr. Menditto to direct GTS Technologies, Inc. to begin the permitting process on the stream bank

 

                                                                                   August 6, 2008

 

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stabilization project at the community park.  The company will be applying for a GP1 permit.  The PA Fish and Boat Commission will be involved.

 

MISCELLANEOUS:

 

ADDENDUM NO. 1:  Mr. Menditto stated that the 4th annual Blues Festival at the community park was a great success.  Attendance was 4 or 5 times higher than last years total.  Four bands performed.  The Bushkill Outreach had a food concession.  Funds raised benefits the Bushkill Outreach programs.  The event will be conducted in 2009.  The park looks good.  Benches have been purchased.  New roofs have been put on the buildings that were kept, and the buildings were freshly painted.  Old buildings were torn down.  The supervisors have received a lot of positive feedback.

 

ROADMASTER/PUBLIC WORKS DIRECTOR:

 

  1. MINK POND ROAD CULVERT PROJECT:

 

Tabled.

 

Mr. Menditto stated that the crew has been busy getting the park ready for the Blues Festival.  New signs on Little Egypt Road, Briscoe Mountain Road and Winona Falls Road.  There will be no resurfacing of roads this year because of the high cost of the materials. 

 

A meeting had been conducted on August 5th with PennDot and the park service to discuss the SR 2001 project.  The township has committed to meeting with these organizations every other month to discuss the project.  The one main item holding up the project is the placement of the utility poles by Met Ed.  SR 2001 has the national park on one side, and the park does not want the placement of utility poles on their property.  Met Ed has not moved on this project, because the person responsible for the work has now retired.  A new person will begin reviewing.  The next meeting will be in September. 

 

ADJOURNMENT:

 

There being no further business, meeting adjourned at 7:36 p.m. by the motion of Mr. Menditto and second of Mr. Vollmer. 

 

                                                                                            Respectfully submitted,

                                                                                              August 20, 2008

                                                                                              Wednesday, 7:00 p.m.

 

MINUTES

 

Chairman John P. Sivick called the meeting to order at 7:00 p.m.  Also present were Richard C. Vollmer, Vice Chairman, Paul D. Menditto, Supervisor, Atty. Robert F. Bernathy, William J. Greiner, P.E. and Robert H. Rohner, Jr., Secretary/Treasurer.

 

PUBLIC COMMENTS:

 

John Frawley stated that more blacktop is needed on Little Egypt Road where the culvert work had been done.  Mr. Sivick stated that it will be done.

 

Scott Hanna commented on why reflectors were installed on SR 2001.  Mr. Sivick believes that it is the intent of PennDot not to repaint lines.  Mr. Hanna commented on the outdoor wood burner ordinance hearing held at the last supervisors’ meeting, and asked what is “grandfathered”.  Atty. Bernathy stated that which is pre-existing, pre-dates the ordinance.  New regulations do not apply.

 

APPROVE THE MINUTES OF AUGUST 6, 2008:

 

Motion made by Mr. Menditto and second of Mr. Vollmer to approve the minutes of August 6, 2008 as presented.  Mr. Sivick abstained, because he was not present for that meeting.

 

AUTHORIZE THE PAYMENT OF THE BILLS ON LIST #1, LIST #2 AND THE TRANSFERS AS PRESENTED:

 

Motion made by Mr. Vollmer and second of Mr. Menditto to authorize the payment of the bills on List #1, List #2 and the transfers as presented.  Unanimous.

 

ACCEPT THE FINANCIAL STATEMENTS; ALL FUNDS, FOR THE MONTH ENDED JUNE 30, 2008:

 

Motion made by Mr. Vollmer and second of Mr. Menditto to accept the financial statements; all funds, for the month ended June 30, 2008 as presented.  Unanimous.

 

OLD BUSINESS:

 

  1. STORMWATER MANAGEMENT PROJECT-WINONA FALLS ROAD:

 

Atty. Bernathy stated that as soon as the deadline nears, and if those affected property owners do not respond to his second notice, he will begin condemnation proceedings.

 

                                                                                              August 20, 2008

 

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  1. BRODHEAD ROAD:

 

Mr. Greiner stated that Modern Concrete should complete the construction of the box culvert by August 28th.  E. F. Possinger & Sons, Inc. will begin work on the site one (1) week before the delivery of the box culvert.  The contractor has delivered the contract with their signatures to the township.  The township must execute, and a Notice to Proceed will be forwarded.

 

  1. ROBERT RICE PROPERTY-DANGEROUS STRUCTURE:

 

Atty. Bernathy has received the lien search as it relates to the parcel.  The parcel is .37 acres in size.  It had been purchased by Mr. Rice in 1997 for $38,000.00.  A mortgage was obtained through PNC Bank in 1997 for $24,700.00.  The mortgage has not been foreclosed on.  All taxes are paid to date.  There are no other liens or judgments.  Atty. Bernathy has placed a lien for $858.50 for expenses incurred on behalf of the township.  Atty. Bernathy wants to find out the payoff on the mortgage.  The assessed value of the property is $10,000-$15,000.  Atty. Bernathy informed the supervisors that the township may not recoup its funds expended, but there is a health, safety and welfare issue.  If the township has the structure demolished, another lien will be filed against the property.  Mr. Sivick stated that the property is uninhabitable.  There are no steps leading up to the house.  The structure has been declared a dangerous structure by the supervisors.  The township should receive estimates for the demolition of the structure.  Mr. Vollmer recommends removing the front deck, secure the structure, and to post the property.  Mr. Sivick stated that the Certificate of Occupancy should be pulled.  Mr. Menditto stated that he would not consider the property abandon because the payments for expenses are up to date.  Atty. Bernathy will forward a letter to PNC Bank inquiring on the status of the mortgage.  Motion made by Mr. Sivick and second of Mr. Menditto to direct the solicitor to contact the bank, and for the township to secure the property.  Unanimous.

 

NEW BUSINESS:

 

  1. PENNDOT WINTER MAINTENANCE AGREEMENT:

 

Mr. Sivick stated that this would be a new five (5) year agreement.  The township will conduct winter maintenance on SR 2001 and SR 2003.  Motion made by Mr. Menditto and second of Mr. Vollmer to enter into the five (5) year agreement, and to attach the addendum which had been prepared by Atty. Bernathy for the first agreement to this agreement.  Unanimous.

 

 

                                                                                               August 20, 2008

 

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  1. AREA AGENCY ON AGING-VEHICLE MAINTENANCE:

 

Mr. Sivick recommends that the township enter into an intergovernmental agreement with the county to conduct light vehicle maintenance.  Motion made by Mr. Menditto and second of Mr. Vollmer to enter into an agreement.  Unanimous.

 

MISCELLANEOUS:

 

  1. FALL CLEAN UP DAYS WILL BE CONDUCTED ON OCTOBER 2ND & 3RD FROM 7:00 AM TO 6:00 PM AND OCTOBER 4TH FROM 7:00 AM TO 2:00 PM:

 

Motion made by Mr. Menditto and second of Mr. Vollmer to conduct the clean up days on those dates and times, and to put out for bid the dumpsters that will be needed.  Unanimous.

 

ROADMASTER/PUBLIC WORKS DIRECTOR:

 

  1. MINK POND ROAD CULVERT PROJECT:

 

Mr. Greiner stated that easements must be obtained from four (4) property owners.  It must be decided if the supervisors will put the project out for bid, or if it will be done in-house.  The required permits have been approved. 

 

Mr. Sivick stated that the crew has been busy with community park roofing.  Trimming throughout the township.  Litter pick up throughout the township.

 

Contrary to the August 6th minutes a final decision has not been made regarding any resurfacing projects.  Hanson Aggregates has been keeping him posted on pricing in the industry.  Also stated within the minutes is that the only issue regarding the SR 2001 project is the placement of the utility poles by Met Ed.  Mineral rights are also an issue, which if unresolved has the potential to push the project back nine (9) months.  That information was given by Mr. Roberts of PennDot.  Mr. Sivick directed that if he is not present for a meeting, the Roadmaster/Public Works Director report shall be tabled.

 

The crew has also addressed maintenance needs around the new property on Milford Road.  The property will be surveyed.  There are no immediate plans for the property.  Since this property is located within the center of the township, the supervisors felt that it would be wise to make this investment.  The purchase of the property was made public at the appropriate time.

 

ADDENDUM NO. 1:  Mr. Greiner submitted an architectural review format for review.

                                                                                                 August 20, 2008

 

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Atty. Bernathy stated that it needs to be reviewed carefully.  Mr. Sivick stated that the intent is to nuture business, but maintain good taste.

 

ADDITIONAL PUBLIC COMMENTS:

 

Larry Van Why a trustee for the Bushkill Fire Company thanked the supervisors for the guide rail installation at the fire house on Evergreen Drive.  Mr. Van Why stated that the fire company has an over abundance of stackable chairs, and asked if the supervisors would like to use them at the community park in exchange for allowing the fire company to store the chairs at the park.  Mr. Sivick stated that it is a good idea, and the chairs can definitely be used.

 

ADJOURNMENT:

 

There being no further business, meeting adjourned and followed by an Executive Session (personnel) at 7:33 p.m. by the motion of Mr. Sivick and second of Mr. Vollmer.  Unanimous.

 

                                                                                               Respectfully submitted,

 

 

 

                                                                                               Robert H. Rohner, Jr.

                                                                                               Secretary/Treasurer

                                                                                               August 25, 2008

                                                                                               Monday, 2:30 p.m.

 

MINUTES

 

Chairman John P. Sivick called the meeting to order at 2:30 p.m.  Also present were Richard C. Vollmer, Vice Chairman and Robert H. Rohner, Jr., Secretary/Treasurer.  Paul D. Menditto, Supervisor; Atty. Robert F. Bernathy and William J. Greiner, P.E. were not present. 

 

PUBLIC COMMENTS:

 

No comments were received.

 

BID OPENING-ROAD MATERIALS:

 

Seven (7) bids were received for 500 tons of each material; gabion rock, cold patch, crusher run, 1B stone, 2B stone and #3 stone.

 

  1. G. F. Edwards, Inc.:

 

Gabion rock:  $9.00 FOB.  $15.00 delivered.

Cold patch:    No bid.

Crusher run:   No bid.

1B stone:       $5.50 FOB.  $11.50 delivered.

2B stone:       $7.50 FOB.  $13.50 delivered.

#3 stone:        $7.00 FOB.  $13.00 delivered.

 

  1. Hanson Aggregates, Inc.:

 

Gabion rock:  $13.50 FOB.  $20.50 delivered.

Cold patch:     $74.00 FOB.  $81.000 delivered.

Crusher run:   $6.50 FOB.  $13.50 delivered.

1B stone:        $9.50 FOB.  $16.50 delivered.

2B stone:        $8.50 FOB.  $15.50 delivered.

#3 stone:         $8.50 FOB.  $15.50 delivered.

 

  1. 209 Enterprises, Div. of Haines & Kibblehouse, Inc.:

 

Gabion rock:  $9.50 FOB.  $14.28 delivered.

Cold patch:    No bid.

Crusher run:   $6.50 FOB.  $11.28 delivered.

1B stone:        $10.25 FOB.  $15.03 delivered.

2B stone:        $9.75 FOB.  $14.53 delivered.

#3 stone:         $8.75 FOB.  $13.53 delivered.

 

                                                                                                August 25, 2008

 

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  1. Warren Materials, Div. of Lehigh Valley Site Contractors, Inc.:

 

Gabion rock:  No bid.

Cold patch:    (485) $68.50 FOB.  $79.01 delivered.

                       (UPM) $105.00 FOB.  $116.01 delivered.

Crusher run:   No bid.

1B stone:        No bid.

2B stone:        No bid.

#3 stone:         No bid.

 

  1. Keystone Quarry:

 

No Bid Bond was attached, and they were disqualified.

 

  1. Eureka Stone Quarry, Inc.:

 

Gabion rock:  No bid.

Cold patch:    $102.00 FOB.  $108.00 delivered.

Crusher run:   $5.90 FOB.  $11.90 delivered.

1B stone:       $13.75 FOB.  $19.75 delivered.

2B stone:       $9.25 FOB.  $15.25 delivered.

#3 stone:        $9.00 FOB.  $15.00 delivered.

 

  1. Dingmans Ferry Stone, Inc.:

 

No Bid Bond was attached, and they were disqualified.

 

Motion made by Mr. Sivick and second of Mr. Vollmer to award the bids as follows:

 

Gabion rock:  209 Enterprises, Div. of Haines & Kibblehouse, Inc. for $14.28 delivered.

Cold patch:    Warren Materials, Div. of Lehigh Valley Site Contractors, Inc. for (485)

                       $79.01 delivered.

Crusher run:   209 Enterprises, Div. of Haines & Kibblehouse, Inc. for $11.28 delivered.

1B stone:        G. F. Edwards, Inc. for $11.50 delivered.

2B stone:        G. F. Edwards, Inc. for $13.50 delivered.

#3 stone:         G. F. Edwards, Inc. for $13.00 delivered.

 

 

Addendum No. 1 – Pike County Public Library:  Mr. Rohner informed the supervisors that the Pike County Public Library would like to give a 15 – 20 minute power point presentation on the construction of the new library and the plans for expanded services at

 

                                                                                                  August 25, 2008

 

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the supervisors’ September 3rd meeting.  After a short discussion it was decided that the library would not be placed on the agenda, and correspondence will be sent to the library.

 

ADJOURNMENT:

 

There being no further business, meeting adjourned at 2:55 p.m. by the motion of Mr. Sivick and second of Mr. Vollmer. 

 

                                                                                                 Respectfully submitted,

 

 

 

                                                                                                 Robert H. Rohner, Jr.

                                                                                                 Secretary/Treasurer

                                                                                               August 27, 2008

                                                                                               Wednesday, 2:30 p.m.

 

MINUTES

 

Vice Chairman Richard C. Vollmer called the meeting to order at 2:30 p.m.  Also present were Paul D. Menditto, Supervisor; Robert H. Rohner, Jr., Secretary/Treasurer and Russ Albert from Strunk – Albert Engineering.  John P. Sivick, Chairman; Atty. Robert F. Bernathy and William J. Greiner, P.E. were not present.

 

PUBLIC COMMENTS:

 

No comments were received.

 

BID OPENING – GENERATORS:

 

Two (2) bids were received.

 

  1. Wind Gap Electric, Inc. for $159,770.00.
  2. Thomas L. Hoffman Company, Inc. for $180,114.00.

 

Each company had a Bid Bond attached.

 

Mr. Albert stated that both companies are reputable.  The apparent low bidder is Wind Gap Electric, Inc.  A year ago when this project began there was a budget of $135,000.00.   The cost of steel and copper has increased approximately 15%.  The bids received are not that far out of line. 

 

Motion made by Mr. Menditto and second of Mr. Vollmer to accept the bids, and award at the supervisors’ September 3rd meeting.

 

ADJOURNMENT:

 

There being no further business, meeting adjourned at 2:46 p.m. by the motion of Mr. Vollmer and second of Mr. Menditto. 

 

                                                                                            Respectfully submitted,

 

 

 

                                                                                            Robert H. Rohner, Jr.

                                                                                            Secretary/Treasurer