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                                                                                               January 2, 2008

                                                                                               Wednesday, 7:00 p.m.

 

MINUTES

 

Chairman John P. Sivick called the meeting to order at 7:00 p.m.  Also present were Richard C. Vollmer, Vice Chairman, Paul D. Menditto, Supervisor, Atty. Robert F. Bernathy, William J. Greiner, P.E. and Robert H. Rohner, Jr., Secretary/Treasurer.

 

PUBLIC COMMENTS:

 

Scott Hanna commented on the reorganization agenda for 2008.  Mr. Hanna also commented on the developer of Highland Village’s request for an extension of time for several items.

 

APPROVE THE MINUTES OF DECEMBER 19, 2007:

 

Motion made by Mr. Menditto and second of Mr. Vollmer to approve the minutes of December 19, 2007 as presented.  Unanimous.

 

APPROVE THE MINUTES OF DECEMBER 26, 2007:

 

Motion made by Mr. Menditto and second of Mr. Vollmer to approve the minutes of December 26, 2007 as presented.  Unanimous.

 

AUTHORIZE THE PAYMENT OF THE BILLS ON LIST #1, LIST #2 AND THE TRANSFERS AS PRESENTED:

 

Motion made by Mr. Vollmer and second of Mr. Menditto to authorize the payment of the bills on List #1, List #2 and the transfers as presented.  Unanimous.

 

OLD BUSINESS:

 

  1. STORM WATER MANAGEMENT PROJECT-WINONA FALLS ROAD:

 

Tabled.

 

  1. PROPOSED ORDINANCE AMENDMENTS-ZONING, SUBDIVISION &

LAND DEVELOPMENT AND STORM WATER MANAGEMENT: 

 

Mr. Greiner will supply copies of the amendments to the supervisors, and will  forward a copy to the Pike County Planning Commission for their review and comment.  Motion made by Mr. Menditto and second of Mr. Sivick to that affect.  Unanimous.

 

 

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NEW BUSINESS:

 

  1. SUNSET ACRES :

 

Mr. Sivick stated that he had received a telephone call from a resident of Sunset Acres who informed him that the roads within the development are in a dangerous condition.  The developer, Joe Bonasera has sold his home.  The township is not sure who is responsible for road maintenance, winter or otherwise.  Atty. Bernathy stated that it is a private community that predates ordinances.  Mr. Greiner stated that the development was granted approval in August of 1966, and  that they may have recorded the maps.  Sunset Acres consists of 63 lots with ¾ of a mile of roads.  Atty. Bernathy stated that the property owners should hire counsel of their choice, and begin the process of forming a property owners’ association.  The roads are private, and the township does not have jurisdiction.  If the community dedicates the roads to the township, they will become public roads.  The community must bring the roads up to township specifications before dedication.  The township does not have a legal responsibility.  If the property owners do not form an association, State law dictates that a prorated share of the costs to maintain the roads will be shared by the property owners.  Mr. Greiner stated that Mr. Bonasera was not the original developer, and he may not be responsible for the roads.  Mr. Sivick will reach out to the individual who contacted him in an attempt to find out more information.  Atty. Bernathy stated that the community should designate a property owner as an agent for the group to attend a future supervisors’ meeting to ensure that this is the sentiment of the entire property owners.

 

  1. LITTLE LEAGUE – NORTH:

 

Mr. Menditto stated that the league will conduct a meeting Saturday, January 12th at 10:00 a.m.  The meeting will be held at the Middle Smithfield Municipal Building. 

 

MISCELLANEOUS:

 

  1. The supervisors’ will conduct their re-organizational meeting on Monday, January 7th at 7:00 p.m. at the municipal building.

 

  1. The Lehman Township Auditors will conduct their re-organizational meeting on

Tuesday, January 8th at 3:30 p.m. at the municipal building.

 

  1. The Lehman Township Planning Commission will conduct their re-organizational

                                                                                           

 

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       meeting, followed by a regular meeting on Thursday, January 10th at 7:00 p.m. at

       the municipal building.

 

ADDENDUM NO. 1:  Mr. Vollmer stated that the supervisors met with the Police Study Committee on December 26, 2007.  The costs submitted by the committee were determined to be incorrect.  It has been decided that a professional will hired to review, and then a public meeting will be scheduled.

 

ROADMASTER/PUBLIC WORKS:

 

Mr. Sivick stated that the crew accomplished the demolition of old buildings at the community park.  It is being used as in-kind service as it relates to the matching of grant funds.  The township received a $100,000.00 grant from DCNR that will be used for the park.  The grant was received with the help of Senator Lisa Baker.  The geotechnical work has begun in the park.  Meetings will be held to discuss other work that needs to be accomplished within the community park.  Winter maintenance of the roads.  Minor repairs to the equipment.  The area is experiencing a road salt shortage.  Delaware Township assisted with road salt.  PennDot will also assist but the township must send trucks to Lackawanna County.  That is not cost effective.  The township is expecting a delivery of 100 tons of salt by the end of the week.

 

ADJOURNMENT:

 

There being no further business, meeting adjourned at 7:27 p.m. by the motion of Mr. Menditto and second of Mr. Vollmer.  Unanimous.

 

                                                                                           Respectfully submitted,

 

 

 

                                                                                           Robert H. Rohner, Jr.

                                                                                           Secretary/Treasurer

                                                                                              January 7, 2008

                                                                                              Monday, 7:00 p.m.

 

MINUTES

 

Motion made by Mr. Menditto and second of Mr. Vollmer to appoint John P. Sivick as the temporary chairman.  Unanimous.

 

Mr. Sivick called the meeting to order at 7:00 p.m.  Also present were Richard C. Vollmer, Vice Chairman, Paul D. Menditto, Supervisor and Robert H. Rohner, Jr., Secretary/Treasurer.  Atty. Robert F. Bernathy and William J. Greiner, P.E. were not present.

 

1.      APPOINT CHAIRMAN:

 

      Motion made by Mr. Vollmer and second of Mr. Menditto to re-appoint John P.

      Sivick chairman.  Unanimous.

 

2.      APPOINT VICE CHAIRMAN:

 

Motion made by Mr. Menditto and second of Mr. Sivick to re-appoint Richard C. Vollmer vice chairman.  Unanimous.

 

3.      APPOINT SECRETARY/TREASURER:

 

Motion made by Mr. Menditto and second of Mr. Sivick to re-appoint Robert H. Rohner, Jr., secretary/treasurer.  Unanimous.

 

4.      APPOINT ASSISTANT SECRETARY:

 

Motion made by Mr. Vollmer and second of Mr. Menditto to re-appoint Mary Ann Conza assistant secretary.  Unanimous.

 

5.      RECOMMENDATION FOR THE AMOUNT OF THE TREASURER’S BOND

AND THE OFFICE ASSISTANT’S BOND:

 

Motion made by Mr. Menditto and second of Mr. Sivick to set the treasurer’s bond at $2.8 million and the office assistant’s bond at $100,000.  Unanimous.

 

6.      APPOINT ROADMASTER/PUBLIC WORKS DIRECTOR:

 

Motion made by Mr. Vollmer and second of Mr. Menditto to re-appoint John P. Sivick roadmaster/public works director.  Unanimous.

 

 

 

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7.      APPOINT LEGAL COUNSEL FOR SUPERVISORS AND PLANNING

       COMMISSION:

 

      Motion made by Mr. Vollmer and second of Mr. Menditto to re-appoint Robert F.

      Bernathy and his firm Klemeyer, Farley & Bernathy legal counsel for the supervisors

      and planning commission.  Unanimous.

 

8.      APPOINT LEGAL COUNSEL FOR ZONING HEARING BOARD:

 

Motion made by Mr. Menditto and second of Mr. Vollmer to re-appoint Donald Karpowich legal counsel for the zoning hearing board.  Unanimous.

 

9.      APPOINT ALTERNATE LEGAL COUNSEL FOR THE ZONING HEARING

BOARD:

 

Tabled.

 

10.  APPOINT TOWNSHIP ENGINEER:

 

Motion made by Mr. Sivick and second of Mr. Menditto to re-appoint Bill Greiner, P.E. of Achterman Associates a Division of Gilmore & Associates township engineer.  Unanimous.

 

11.  APPOINT ALTERNATE TOWNSHIP ENGINEER:

 

      Tabled.

 

12.  APPOINT ZONING OFFICER AND ALTERNATES:

 

Motion made by Mr. Menditto and second of Mr. Vollmer to appoint Stanley Whittaker zoning officer and Andy Amorosi and Ed Bland as alternate zoning officers.  Unanimous.

 

13.  APPOINT CODE ENFORCEMENT OFFICER AND DEPUTY CODE

ENFORCEMENT OFFICERS:

 

Motion made by Mr. Menditto and second of Mr. Sivick to re-appoint Richard C. Vollmer code enforcement officer and Ed Bland deputy code enforcement officer.  Unanimous. 

 

Motion made by Mr. Menditto and second of Mr.Vollmer to re-appoint Richard C. Vollmer building code official and Ed Bland deputy building code official. 

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Unanimous.

 

Motion made by Mr. Menditto and second of Mr. Vollmer to re-appoint Guardian Inspections code enforcement officer for commercial.  Unanimous.

 

14.  APPOINT SEWAGE OFFICER AND ALTERNATE:

 

Motion made by Mr. Menditto and second of Mr. Vollmer to re-appoint Richard C. Vollmer sewage officer and Ed Bland and James Conza as the alternates.  Unanimous.

 

15.  APPOINT PLANNING COMMISSION MEMBERS:

 

Motion made by Mr. Menditto and second of Mr. Vollmer to re-appoint Roy Borgfeld to the planning commission.  Unanimous.

 

16.  APPOINT ZONING HEARING BOARD MEMBERS:

 

Motion made by Mr. Menditto and second of Mr. Sivick to re-appoint Joe Galayda to the zoning hearing board.  Unanimous.

 

17.  APPOINT MEMBER TO THE VACANCY BOARD:

 

Motion made by Mr. Vollmer and second of Mr. Menditto to re-appoint Joe Lotruglio to the vacancy board.  Unanimous.

 

18.  APPOINT MEMBERS TO THE WATER & SEWAGE AUTHORITY:

 

Motion made by Mr. Menditto and second of Mr. Vollmer to re-appoint Mary Ann Conza (4 yrs), Mary Galayda (2 yrs.) and Kevin Brady (1 yr.) to the water and sewage authority.  Unanimous.

 

19.  APPOINT LOCAL ENABLING ACT TAX COLLECTOR AND TAX

HEARING OFFICER:

 

Motion made by Mr. Vollmer and second of Mr. Menditto to re-appoint Berkheimer Associates the local enabling act tax collector and tax hearing officer.  Unanimous.

 

20.  APPOINT REPRESENTATIVE AND AN ALTERNATE TO THE PIKE

COUNTY COG AND POCONO MOUNTAIN COG:

 

       Motion made by Mr. Sivick and second of Mr. Vollmer to re-appoint Paul D.

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      Menditto as the representative to the Pike County COG and John P. Sivick as the

      alternate.  Unanimous.

 

      Motion made by Mr. Menditto and second of Mr. Vollmer to re-appoint John P.

      Sivick as the representative to the Pocono Mountain COG and Paul D. Menditto the

      alternate.  Unanimous.

 

21.  APPOINT TOWNSHIP HISTORIAN:

 

Motion made by Mr. Sivick and second of Mr. Menditto to re-appoint the Bushkill Historical Society as the township historian.  Unanimous.

 

22.  DESIGNATE TWO (2) NEWSPAPERS FOR ADVERTISING:

 

Motion made by Mr. Menditto and second of Mr. Sivick to designate the Pocono Record and The Pike County Dispatch as the two (2) newspapers for advertising.  Unanimous.

 

23.  SET DAY AND TIME FOR REGULAR BOARD MEETINGS:

 

       Motion made by Mr. Menditto and second of Mr. Vollmer to set the day and time for

       regular board meetings on the first and third Wednesday of each month at 7:00 p.m.,

       and every Monday through Friday at 3:30 p.m. as needed.  Unanimous.

 

24.  AUTHORIZE THE SUPERVISORS TO WORK ON THE ROADS:

 

Motion made by Mr. Vollmer and second of Mr. Menditto to authorize the supervisors to work on the roads.  Unanimous.

 

25.  DESIGNATE BANKS AND INVESTMENT TRUST:

 

Motion made by Mr. Sivick and second of Mr. Menditto to designate PNC Bank and PLGIT as the bank and investment trust.  Unanimous.

 

26.  AUTHORIZE THE SECRETARY/TREASURER TO PAY SALARIES,

POSTAGE AND MEETING PAY AS NECESSARY:

 

Motion made by Mr. Menditto and second of Mr. Vollmer to authorize the secretary/treasurer to pay salaries, postage and meeting pay as necessary.  Unanimous.

 

 

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27.  AUTHORIZE THE SECRETARY/TREASURER TO MAKE INVESTMENTS

AND/OR TRANSFERS AS NEEDED:

 

Motion made by Mr. Vollmer and second of Mr. Menditto to authorize the secretary/treasurer to make investments and/or transfers as needed.  Unanimous.

 

28.  AUTHORIZATION FOR SIGNATURES ON CHECKS:

 

Motion made by Sivick and second of Mr. Vollmer to authorize the three (3) supervisors and the secretary/treasurer to sign checks.  Unanimous.

 

29.  AUTHORIZE FOR ATTENDANCE OF SUPERVISORS AND

SECRETARY/TREASURER TO THE ANNUAL CONVENTION AND APPOINT VOTING DELEGATE:

 

Motion made by Mr. Vollmer and second of Mr. Menditto to authorize for the attendance of the supervisors and the secretary/treasurer to the annual convention.  Unanimous.

 

Motion made by Mr. Menditto and second of Mr. Vollmer to appoint John P. Sivick, or Paul D. Menditto as the voting delegate.  Unanimous.

 

30.  AUTHORIZE ATTENDANCE TO SEMINARS AND CONFERENCES:

 

Motion made by Mr. Vollmer and second of Mr. Menditto to authorize the attendance to seminars and conferences.  Unanimous.

 

31.  APPOINT A MEMBER TO THE PIKE COUNTY WATERSHED ADVISORY

BOARD:

 

Motion made by Mr. Sivick and second of Mr. Vollmer to appoint Bill Greiner of Achterman Associates a Division of Gilmore & Associates as a member to the Pike County Watershed Advisory Board.  Unanimous.

 

32.  SET SALARIES WITH EFFECTIVE DATE:

 

Motion made by Mr. Sivick and second of Mr. Vollmer to set the salaries with the effective date that coincides with Pay #2.  Unanimous.

 

 

 

 

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33.  APPROVE THE EMPLOYEE BENEFITS AND INFORMATION:

 

Motion made by Mr. Sivick and second of Mr. Vollmer to approve the employee benefits and information.  Unanimous.

 

34.  DESIGNATE PRIMARY AMBULANCE PROVIDER:

 

Motion made by Mr. Sivick and second of Mr. Menditto to designate the Bushkill Ambulance Corp as the primary ambulance provider for the year 2008.  Unanimous.

 

35.  DESIGNATE THE CERTIFIED PUBLIC ACCOUNTANT FOR THE AUDIT

OF THE 2007 RECORDS:

 

Motion made by Mr. Menditto and second of Mr. Vollmer to designate the firm of Kirk, Summa & Company as the CPA to audit the 2007 records.  Unanimous.

 

ADJOURNMENT:

 

There being no further business, meeting adjourned at 7:10 p.m. by the motion of Mr. Vollmer and second of Mr. Menditto.  Unanimous.

 

                                                                                              Respectfully submitted,

 

 

 

                                                                                              Robert H. Rohner, Jr.

                                                                                              Secretary/Treasurer