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                                                                                               July 1, 2009

                                                                                               Wednesday, 7:00 p.m.

 

MINUTES

 

Chairman John P. Sivick called the meeting to order at 7:00 p.m.  Also present were Richard C. Vollmer, Vice Chairman; Paul D. Menditto, Supervisor; Atty. Robert F. Bernathy; William J. Greiner, P.E. and Robert H. Rohner, Jr., Secretary/Treasurer.

 

PUBLIC COMMENTS:

 

Scott Hanna commented on the Rt. 209 bridge closure.  Mr. Hanna commented on the Highland Village project, specifically the commercial development aspect, and the upgrade to Bushkill Falls Road.

 

John Frawley commented on the need for road maintenance on Milford Road and Bushkill Falls Road.

 

Scott Hanna commented on the community park, and if it will be open to the public 24/7.  Mr. Sivick stated that that decision has not been made.

 

APPROVE THE MINUTES OF JUNE 15, 2009:

 

Motion made by Mr. Menditto and second of Mr. Vollmer to approve the minutes of June 15, 2009 as presented.  Unanimous.

 

APPROVE THE MINUTES OF JUNE 16, 2009:

 

Motion made by Mr. Menditto and second of Mr. Vollmer to approve the minutes of June 16, 2009 as presented.  Unanimous.

 

AUTHORIZE THE PAYMENT OF THE BILLS ON LIST #1, LIST #2 AND THE TRANSFERS AS PRESENTED:

 

Motion made by Mr. Vollmer and second of Mr. Menditto to authorize the payment of the bills on List #1, List #2 and the transfers as presented.  Unanimous.

 

ACCEPT THE FINANCIAL STATEMENTS; ALL FUNDS, FOR THE MONTH ENDED APRIL 30, 2009:

 

Motion made by Mr. Vollmer and second of Mr. Menditto to accept the financial statements; all funds, for the month ended April 30, 2009.  Unanimous.

 

 

 

 

                                                                                          July 1, 2009

 

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OLD BUSINESS:

 

  1. STORMWATER MANAGEMENT PROJECT-WINONA FALLS ROAD: 

BID AWARD:

 

Mr. Greiner stated that North East Contractors is the low bidder.  The bid total shown on the bid document is $47,241.45 for Alternate A (Geotextile Lined Swale) and $62,172.85 for Alternate B (Rock Lined Swale).  There is a $4,450.00 addition error in the totals.  When the prices are totaled from the bid document, the actual total bid would be $42,791.45 for Alternate A and $57,722.85 for Alternate B.  This does not change the fact that they are the low bidder.  It is based on unit price.  The contract with the Contractor should reflect the revised total price.  All other documents are complete.  The easements/rights-of-way plans will be forwarded to the affected property owners, as outlined within Township Ordinance No. 119.  Motion made by Mr. Menditto and second of Mr. Vollmer to award the contract for Alternate A in the amount of $42,791.45 to North East Contractors.  Copies of the plans will be forwarded to the affected property owners.  Unanimous.

 

  1. REQUEST FOR RELEASE OF SECURITY, FINAL PHASE:  LEHMAN’S

POINTE AT THE GLEN AT TAMIMENT, PHASE IV, SECTIONS 1 & 2:

 

Tabled.

 

  1. DANGEROUS STRUCTURE HEARING-BENSLEY FAMILY ESTATE:

 

The township was notified that the property transferred to PennDot on June 24, 2009.  Motion made by Mr. Menditto and second of Mr. Vollmer to cancel the Dangerous Structure Hearing scheduled for Wednesday, July 15, 2009 at 7:05 p.m.  Unanimous.

 

ADDENDUM NO. 1- HIGHLAND VILLAGE:

 

Motion made by Mr. Sivick and second of Mr. Menditto to suspend further reviews/actions on any applications before the township at any level until payment received from the Tamiment Development Group for reimbursable expenses billed May 28, 2009 are received.  Unanimous.

 

 

 

 

 

                                                                                              July 2, 2009

 

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NEW BUSINESS:

 

  1. CORRESPONDENCE:  JOHN PETRIZZO – EASTERN POCONO BUSINESS FORUM:

 

Mr. Petrizzo of Middle Smithfield Township would like to organize an Eastern Pocono Business Forum for sometime in July.  He invited the township to participate.  The radio advertisement for the event will cost $500, and the township’s share would be one third.  Motion made by Mr. Vollmer and second of Mr. Menditto to deny the request.  The fee is not a justifiable cost under the Second Class Township Code.  Unanimous.

 

  1. LEHMAN TOWNSHIP WATER & SEWER AUTHORITY:  ADDITIONAL

FUNDING:

 

Motion made by Mr. Menditto and second of Mr. Vollmer to loan the Lehman Township Water & Sewer Authority an additional $40,000.  Unanimous.

 

  1. NEW MOWER:  STATE CONTRACT:

 

Mr. Sivick recommends purchasing through State Contract a Turf Tiger mower with a 60” deck.  The price will be approximately $10,000.00.  The information will be forwarded by F & S Supply Company, Inc.  Motion made by Mr. Menditto and second of Mr. Vollmer to approve this purchase.  Unanimous.

 

  1. REQUEST FROM THE PIKE COUNTY PUBLIC LIBRARY:  USE OF THE MUNICIPAL MEETING ROOM ON JULY 30TH AT 6:30-8:30 PM:

 

Motion made by Mr. Menditto and second of Mr. Sivick to approve the request, and that the Library’s press release be forwarded to the township before publication for review.  Also proof of non-profit status needs to be received.  Unanimous.

 

MISCELLANEOUS:

 

  1. The township has received a $160,000. grant from PennDot’s Smart Transportation Program to study and update local land use ordinances to proactively plan for new development and preserve community context.  The plan proposes an extension of an existing Monroe County bus transportation system into Bushkill.

 

 

                                                                                                July 1, 2009

 

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ROADMASTER/PUBLIC WORKS DIRECTOR:

 

  1. MINK POND ROAD CULVERT PROJECT:

 

Tabled.

 

Mr. Sivick stated that the road line painting project began this past Sunday.  There have been delays due to the weather.  Shoulder work in Rustic Acres, Section 6.  Grass cutting.  The first concert of the season was held this past Sunday at the Community Park.  The annual Blues Festival will be held on Sunday, August 2nd.  Community Park maintenance and repairs.  Vehicle maintenance and repairs.  SR 2001 goes out for bid July 9th.  The Rt. 209 bridge will close July 9th for repairs.  The detour system was established by the Park Service.  Creek Road will be open.  Commercial traffic will be detoured through Rt. 402.  Only local commercial traffic will be able to access the township.

 

ADJOURNMENT:

 

There being no further business, meeting adjourned at 7:39 p.m. by the motion of Mr. Sivick and second of Mr. Menditto.  Unanimous.

 

                                                                                               Respectfully submitted,

 

 

 

                                                                                               Robert H. Rohner, Jr.

                                                                                               Secretary/Treasurer

                                                                                                July 15, 2009

                                                                                                Wednesday, 7:00 p.m.

 

MINUTES

 

Chairman John P. Sivick called the meeting to order at 7:00 p.m.  Also present were Richard C. Vollmer, Vice Chairman and Atty. Robert F. Bernathy.  Paul D. Menditto, Supervisor, William J. Greiner, P.E. and Robert H. Rohner, Jr., Secretary/Treasurer were not present.

 

PUBLIC COMMENTS:

 

John Frawley commented on the pothole on Mink Pond Road. 

 

Scott Hanna commented on the additional funding to the Lehman Township Water & Sewer Authority as it relates to the salt remediation project.

 

APPROVE THE MINUTES OF JULY 1, 2009:

 

Motion made by Mr. Vollmer and second of Mr. Sivick to approve the minutes of July 1, 2009 as presented.

 

AUTHORIZE THE PAYMENT OF THE BILLS ON LIST #1, LIST #2 AND THE TRANSFERS AS PRESENTED:

 

Motion made by Mr. Vollmer and second of Mr. Sivick to authorize the payment of the bills on List #1, List #2 and the transfers as presented. 

 

ACCEPT THE FINANCIAL STATEMENTS; ALL FUNDS, FOR THE MONTH ENDED MAY 31, 2009:

 

Motion made by Mr. Vollmer and second of Mr. Sivick to accept the financial statements; all funds, for the month ended May 31, 2009.

 

OLD BUSINESS:

 

  1. STORMWATER MANAGEMENT PROJECT-WINONA FALLS ROAD:

 

Atty. Bernathy has reviewed the contract and forwarded comments to Mr. Greiner this date.

 

 

 

 

 

 

                                                                                     July 15, 2009

 

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NEW BUSINESS:

 

  1. COMPUTER WORK STATION REPLACEMENT – DELL COMPUTERS

$827.00:

 

Mr. Sivick stated this replaced a computer damaged by lightening.

                                                                                     

  1. THE SUPERVISORS WILL CONDUCT MEETINGS/WORKSHOPS EVERY TUESDAY; AS NEEDED, AT 10:00 AM BEGINNING JULY 21ST:

 

Mr. Sivick stated that the additional meeting day will begin this Tuesday.

 

MISCELLANEOUS:

 

  1. The annual Blues Festival will be held on Sunday, August 2nd from 12:00-7:00 pm at the community park.

 

  1. The Pike County Public Library will conduct a meeting; regarding their proposed tax referendum, in the township’s municipal meeting room on July 30th at 7:00 p.m.

 

ROADMASTER/PUBLIC WORKS DIRECTOR:

 

  1. MINK POND ROAD CULVERT PROJECT:

 

Tabled.

 

Mr. Sivick stated that the line painting has been completed.  Large stones have been delivered to the community park that will reconstruct a retaining wall.  The stones were free of charge.  Guide rail repair on Winona Falls Road.  It was discovered that gas has been siphoned out of township truck #113.  The road crew will attend a LTAP class in Delaware Township on work zone safety.  Building maintenance work at the community park.  SR 2001 project was put out for bid; and it has not been confirmed, but Leeward Construction was the successful bidder.

 

ADDENDUM NO. 1: 

 

Mr. Vollmer stated that Verizon will be adding a cell antenna within the township.

 

           

 

 

                                                                                   July 15, 2009

 

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ADJOURNMENT:

 

There being no further business, meeting adjourned at 7:06 p.m. by the motion of Mr. Sivick and second of Mr. Vollmer.  Unanimous.

 

                                                                                               Respectfully submitted,

 

 

 

                                                                                               Robert H. Rohner, Jr.

                                                                                               Secretary/Treasurer

                                                                                                July 21, 2009

                                                                                                Tuesday, 10:00 a.m.

 

MINUTES

 

Chairman John P. Sivick called the meeting to order at 10:00 a.m.  Also present were Richard C. Vollmer, Vice Chairman; Paul D. Menditto, Supervisor; Atty. Robert F. Bernathy and Robert H. Rohner, Jr., Secretary/Treasurer.  William J. Greiner, P.E. was not present.

 

PUBLIC COMMENTS:

 

No comments were received.

 

TOPICS DISCUSSED:

 

HIGHLAND VILLAGE: 

 

The developer is current with reimbursing the township for reimbursable expenses.

The dates for deemed approval will be reviewed.

 

Atty. Bernathy will forward correspondence to the developer’s attorney regarding the condemnation of the emergency/municipal parcel.

 

The date for the next payment from the developer as outlined within the Conditional Use Hearing Decision will be reviewed.

 

GRANTS:

 

Mr. Menditto reported that the township will be submitting an on-line single source application to the State for gambling funds.  A proposal had been received from Simone-Collins for engineering and planning costs in the amount of $137,000.  The township has received a grant for $100,000, and the amount requested will be $37,000.  Mr. Menditto met with Mike Mrozinski of the Pike County Community Planning Office, who recommends that the township also go after construction funds.  The application will be rewritten and the request will be for $1.1 million for the construction of playing fields (Phase I).  Mr. Menditto commented on the Pennsylvania Emergency Assistance Grant.  If an application is submitted the township would have to prove a savings of at least 25% on its energy costs.  If a grant is awarded, and the savings are not realized, then the grant money would have to be returned.  Mr. Menditto recommends an energy audit by a qualified firm.

 

At the July 27th meeting there will be discussion regarding the township’s recently received Smart Transportation grant, with representatives from Simone-Collins and PennDot.

 

                                                                                                   July 21, 2009

 

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SR 2001 PROPERTY:

 

The driveway permit will be submitted.  The township will enter into an agreement for Leeward to stockpile fill.

 

WINONA FALLS ROAD PROJECT:

 

The contract has been completed, and the project is moving ahead.

 

MINK POND ROAD CULVERT PIPE:

 

The township’s engineer will review this project to determine if the work can begin in 2010.

 

MISCELLANEOUS:

 

The two (2) new trucks will be delivered in the near future.

 

The Fall Clean Up Days will be for three (3) days.  Dates to be announced.

 

Fullstar property located on Sugar Mountain will be reviewed to see where the clean up of the stumps stands.

 

Mr. Sivick recommends that an ordinance be enacted that requires the removal of all stumps from a building lot to a legitimate disposal location.  A receipt of acceptance to be required.

 

ADJOURNMENT:

 

There being no further business, meeting adjourned at 10:58 a.m. by the motion of Mr. Menditto and second of Mr. Vollmer.  Unanimous.

 

                                                                                             Respectfully submitted,

 

 

 

                                                                                             Robert H. Rohner, Jr.

                                                                                             Secretary/Treasurer

                                                                                                July 28, 2009

                                                                                                Tuesday, 10:00 a.m.

 

MINUTES

 

Chairman John P. Sivick called the meeting to order at 10:00 a.m.  Also present were Richard C. Vollmer, Vice Chairman; Paul D. Menditto, Supervisor; Atty. Robert F. Bernathy; William J. Greiner, P.E. and Robert H. Rohner, Jr., Secretary/Treasurer.

 

Attending from Simone-Collins were Bill Collins and Oliver Carley. 

 

Attending from PennDot were April Hannon and Susan Hazleton.

 

PUBLIC COMMENTS:

 

No comments were received.

 

COMPUTER SERVICE AGREEMENT:

 

The township will enter into a contract with Access Office Technologies for computer system support.  It is a yearly contract for 20 hours of service at a cost of $2,000.00.  Motion to approve made by Mr. Sivick and second of Mr. Vollmer.  Unanimous.

 

PENNDOT PROPERTY (BENSLEY):

 

Although a preliminary transfer has occurred between PennDot and the Bensley family, compensation will be made in September 2009 which will finalize the transaction.  Correspondence will be forwarded to PennDot stating that once compensation has been finalized this September, PennDot is to demo the structures.  Motion to that affect made by Mr. Sivick and second of Mr. Menditto.  Unanimous.

 

HIGHLAND VILLAGE:

 

The traffic impact study has been received, and will be reviewed by Mr. Greiner.

 

Atty. Bernathy stated that he had forwarded correspondence to Atty. Campbell regarding the condemnation of the township’s property.  There has been no response to date.

 

There have been rumors that windmills will be constructed at this site, but nothing has been submitted to the township.

 

The next payment to the township as outlined within the Conditional Use Hearing Decision is April 19, 2010.  The deadlines for the deemed approval for the various submissions expire in September and October of this year. 

 

 

                                                                                                 July 28, 2009

 

-2-

 

GRANTS:

 

The PennDot Smart Transportation Grant is funded by the federal government, and is administered by PennDot.  The Federal Highway Administration has not approved the scope of work.  The scope of work must be revised/clarified that the funds will not be used for zoning modifications.  Simone-Collins will resubmit. 

 

Documents will be forwarded to PennDot outlining the township’s consultant selection process.  PennDot will review for criteria accuracy.  Simone-Collins will submit.

 

Community Park:  The E & S Plan has been submitted to the Pike County Conservation District.  Bill Collins will confirm with GTS.  A cost estimate for construction of the playing fields, i.e. earth moving and basic construction will be submitted for review by Simone-Collins.  The first phase will include grading for basketball courts, paving and handball courts.  The baseball field and soccer field will overlap. 

 

Gambling Funds:  Mr. Menditto stated that he recently spoke to Bill Leonard of DCED regarding the application for gambling funds.  The value of what the township has accomplished at the park since purchasing the property in 2004 will be included. 

 

ADDENDUM NO. 1:

 

Mr. Sivick directed Mr. Greiner to review the drainage on Woodland Court in Rustic Acres.

 

ADJOURNMENT:

 

There being no further business, meeting adjourned at 11:24 a.m. by the motion of Mr. Menditto and second of Mr. Vollmer.  Unanimous.

 

                                                                                               Respectfully submitted,

 

 

 

                                                                                               Robert H. Rohner, Jr.

                                                                                               Secretary/Treasurer